Administration & Finance $597,307 ….

Administration & Finance $597,307 Assessment/Planning/Zoning - $193,134 Police- $1,024,058 Public Works - $985,244 Culture & Recreation $287,114 Conservation & Development - $23,175 Capital Outlay - $79,500 Capital Construction Fund $770,452 Debt Service Fund - $447,990 Library Special Revenue Fund - $416,789 Police Special Revenue Fund - $16,500 There were no public comments regarding the proposed 2020 City of Medford General Fund Budget.

Adjourn to Common Council Meeting Mike Bub moved, Dave Roiger seconded a motion to adjourn to the Council meeting at 6:18 PM. All in favor: All Aye. Motion Carried. Public Hearing #2 adjourned to Common Council.

Common Council Meeting Minutes

Clem Johnson moved, Laura Holmes seconded a motion to approve the following minutes, and place the same on file in the Clerk’s Office: (1) October 15, 2019 Council. All in favor: All Aye. Motion Carried.

Placement of Delinquent Municipal Services, Water, Sewer, Refuse/Recycling, and Electric on the Tax Roll Greg Knight moved, Peggy Kraschnewski seconded a motion to authorize the placement of delinquent municipal services, water, sewer, refuse/recycling, and electric on the 2019 tax roll for collection in 2020, and to waive Mitch Mertens’ penalties on the delinquencies associated with the property located at 236 North Third Street contingent upon the Mr. Mertens’ paying the outstanding delinquencies by November 15, 2019. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski- Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Adoption of the 2020 General Fund Budget Mayor Wellner asked if there were any objections to adopting the 2020 General Fund Budget in its entirety. No objections were voiced.

Greg Knight moved, Peggy Kraschnewski seconded a motion to adopt the 2020 General Fund Budget as shown below: Activity - Proposed Amounts Changes* Property Tax Revenue $771,141 General Fund Revenue $3,630,358 Mayor - $11,410.00 Legislative - $22,420 Legislative Support $220,640 Elections - $19,700 Administration & Finance $597,307 Assessment/Planning/Zoning - $193,134 Police- $1,024,058 Public Works - $985,244 Culture & Recreation $287,114 Conservation & Development - $23,175 Capital Outlay - $79,500 Capital Construction Fund $770,452 Debt Service Fund - $447,990 Library Special Revenue Fund - $416,789 Police Special Revenue Fund - $16,500 Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

2020 Local Levy The Taylor County Treasurer and Real Property Lister are requesting the municipalities to submit their local levy to them by December 1, 2019 to ensure that they have enough time to calculate, create, and print the tax bills. In order to comply with this request, Council will need to adopt the City’s levy following the adoption of the 2020 General Fund Budget. The City’s 2020 levy, based on the budget presented, is $1,735,183. This does not include the tax increment district amounts.

Laura Holmes moved, Christine Weix seconded a motion to approve the City’s local levy in the amount of $1,735,183 (this amount does not include the tax increment district amounts). Roll Call Vote: Dave J. Brandner- Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski- Yes; Christine-Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Resolution Establishing a Health Insurance Premium Non-lapsing Account Clem Johnson moved, Laura Holmes seconded a motion to suspend Council Rules #13A & #13B, and adopt Resolution #1866 that creates a health insurance premium non-lapsing account, and that all monies realized from the savings on health insurance premiums by the City of Medford due to, or arising from, its membership in the Spectrum Employer Business Cooperative shall be deposited into the newly created Health Insurance Premium Non-lapsing Account. Any withdrawals from the Health Insurance Premium Non-lapsing Account will require a two-thirds vote of the entire Council. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

City/Employee Contribution to the Health Insurance Premium (Excluding Police Union & Library Employees) Michael Bub moved, Dave Roiger seconded a motion to approve the following City/Employee (excluding Police Union and Library employees) monthly contributions to the 2020 health insurance premiums (split remains the same as in 2019) as follows: Single - City @ $641.55 and Employee @ $113.21; Employee + Child(ren) - City @ $1,283.09 and Employee @ $226.43; Employee + Spouse City @ $1,283.09 and Employee @ $226.43; and Family - City @ $1,924.64 and Employee @ $339.64. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

City/Employee Contribution to the Employee’s Health Savings Accounts Greg Knight moved, Peggy Kraschnewski seconded a motion to approve the City’s 2020 contribution to the employees’ health savings account remain the same as in 2019. The City’s annual contribution would be as follows: Single @ $2,000; Employee + Child(ren) @ $4,000; Employee + Spouse @ $4,000; and Family @ $4,000. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

2020 Dental Plan

Christine Weix moved, Clem Johnson seconded a motion to accept Delta Dental’s renewal quote (no increase from the 2019 premiums) for 2020 dental insurance as follows: Single (Deductible at ($50) @ $35.41 per month; Employee + One (Deductible @ $100) @ $96.74 per month; and Family (Deductible @ $100) @ $96.74 per month. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

2020 City/Employee Contribution Towards the Dental Insurance Premium (Excluding Police Union & Library Employees) Dave Brandner moved, Laura Holmes seconded a motion to approve the following City/Employee contributions towards the monthly 2020 dental insurance premium: Single - City @ $31.87; Employee @ $3.54; Employee + 1 - City @ $87.07; Employee @ $9.67; and Family - City @ $87.07; Family @ $9.67. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

2020 Non-Union Employees Salaries/Wages (Excluding Police Union & Library Employees) Peggy Kraschnewski moved, Laura Holmes seconded a motion to approve a 1.5% salary/ wages increase effective January 1, 2020 and a 1.5% salary/ wage increase effective July 1, 2020 for all employees excluding Police Union & Library employees. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Police Association Local 456 Health Insurance Reopener The Medford Professional Police Association Local 456 have agreed to pay the following monthly health insurance premiums for 2020 (the same premiums as paid in 2019): Single - City @ $641.55 and Employee @ $113.21; Employee + Child(ren) - City @ $1,283.09 and Employee @ $226.43; Employee + Spouse -City @ $1,283.09 and Employee @ $226.43; and Family - City @ $1,924.64 and Employee @ $339.64. A Side Letter of Agreement has been prepared to refl ect this agreement.

Greg Knight moved, Clem Johnson seconded a motion to approve the Side Letter of Agreement with the Medford Professional Police Association Local 456 regarding the following monthly health insurance premiums for 2020 (the same premiums as paid in 2019): Single - City @ $641.55 and Employee @ $113.21; Employee + Child(ren) - City @ $1,283.09 and Employee @ $226.43; Employee + Spouse -City @ $1,283.09 and Employee @ $226.43; and Family - City @ $1,924.64 and Employee @ $339.64. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Creation of Taxi Selection Committee The City must advertise for bids for the operation of the City’s taxi service for the next five years. This year the City must solicit bids for the 20202024 operation of the taxi service. According to the Department of Transportation, Federal law prohibits Councils from selecting ta taxi service provider. The Selection Committee, appointed by Council, will select the next City taxi provider. Mayor Mike Wellner would like to appoint the Mayor, Coordinator/ Public Works Director, the Clerk, and Office Manager to serve on the 2020-2024 Taxi Selection Committee. The Building Inspector/ Planner would serve as an ex officio member, and have no voting privileges.

Greg Knight moved, Peggy Kraschnewski seconded a motion to ratify the Mayor’s appointment of the Mayor, Coordinator/ Public Works Director, City Clerk, Office Manager, and the Building Inspector/Planner as an ex officio member to serve on the 2020-2024 Taxi Selection Committee. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Engineering Services for the 2020 Water Replacement Project At the request of City personnel, Ayres Associates, Inc. (the City’s engineers) have submitted an agreement to provide engineering services for the following 2020 Water Main Replacement project: (1) Water Main replacement along South Whelen Avenue from its intersection with Industrial Drive approximately 2000 feet north. The cost for the engineering services is $17,800.00. Monies have been allocated in the 2020 Water Main replacement account.

Greg Knight moved, Clem Johnson seconded a motion to approve Ayres Associates, Inc.’s contract to provide engineering services for the 2020 replacement of water main along South Whelen Avenue from its intersection with Industrial Drive approximately 2000 feet north at a cost not-to-exceed $17,800.00 with monies allocated from the 2020 Water Main Replacement account. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem-Johnson Yes (8 Yes; 0 No) Motion Carried.

State Municipal Services for the Highway 64 (National Avenue to Highway 13) Improvement Project Highway 64 from National Avenue to Highway 13 is exhibiting longitudinal and transverse cracking, faulting, and patching, and is in need of repairs. The entirety of the project is a connecting aid funded highway. The proposed improvement will be a resurfacing of 1.2 miles, and include mill and overlay along with any incidentals necessary to complete the project. It is anticipated that this Department of Transportation project will be done in calendar year 2024. The estimated project cost is $812,000. The cost of engineering is $112,000 of which the City is responsible for 25% or $28,000. Further construction costs may be assigned after engineering assessments are completed. It is suggested that the City’s share of the project be allocated from the 2020 Undesignated Unreserved account.

Greg Knight moved, Laura Holmes seconded a motion to approve the State Municipal agreement for the Highway 64 (National Avenue to Highway 13) improvement project scheduled for 2024 which includes the City’s share of the engineering cost in the amount of $28,000 with the monies allocated from the City’s 2020 and subsequent Undesignated Unreserved account. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Issuance of Operator’s (Bartender’s) License(s) Peggy Kraschnewski moved, Laura Holmes seconded a motion to approve the issuance of operator’s licenses to Amara Hartwig and Connie Bergman for the period beginning November 6, 2019 and ending June 30, 2021. All in favor: All Aye. Motion Carried.

Jaco Van der Berg d/b/a JJJvdB LLC’s Request for Modifications of his Revolving Loan Fund Loan Laura Holmes moved, Michael Bub seconded a motion to accept the Revolving Loan Fund Review Board’s recommendation, and approve the following modifications to Jaco Van der Berg d/b/a JJJvdB LLC revolving loan fund loan: (1) Transfer the primary loan from Nicolet National Bank to Forward Financial Bank for refinancing purposes. (2) Further subordinate Mr. Van der Berg’s revolving loan contingent upon Forward Financial loaning Mr. Van der Berg $60,000 for the purchase of the new equipment. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Coordinator’s Report

The Coordinator’s report was as follows: (1) An update on Public Works projects was given. (2) An update on Electric Utility projects was given. (3) An update on Wastewater Utility projects was given. (4) Public Works employee Ryan Czarnezki has received a successful performance evaluation. Effective November 6, 2019, his wage will increase from $21.11 per hour to $22.29 per hour. (5) The dates for the Special Election to fill the 7th Congressional District seat have been set. The Special Primary will be held the same day as the Spring Primary (February 18, 2020), and the Special General Election will be held on May 12th. (6) On October 21, 2019, Joe Greget notified the City that the merry-go-round in the All-Inclusive Park will be removed in spring of 2020 as it has not been working properly. At this time, the merry-go-around will either be replaced or the area will be filled in. (7) A City Facebook page was recently launched.

Communications from the Mayor

Upcoming Meeting Schedule

- The upcoming meeting schedule was discussed.

Meeting Cancellations - The November 11, 2019 Committee of the Whole meeting has been canceled, the November 19, 2019 Council meeting has tentatively been canceled, and the November 25, 2019 Committee of the Whole meeting has been tentatively canceled.

Notice of Spring Election - At an election to be held in the City of Medford on Tuesday, April 7, 2020, the following offices are to be elected to succeed the present incumbents listed. Office ....................... Incumbent Mayor.............. Michael Wellner Alderperson, Wards 1 & 2 (District 1) .. David J. Brandner Alderperson, Wards 3 & 4 (District 2) .....................Peggy Kraschnewski Alderperson, Wards 5 & 6 (District 3) ........Christine Weix Alderperson, Wards 7 & 8 (District 4) ........ Clem Johnson The term for Mayor and Alderperson begins on Tuesday, April 21, 2020. The term for all other offices begins on May 1, 2020. All terms are for two years unless otherwise indicated. The first day to circulate nomination papers is December 1, 2019, and the final day for filing nomination papers is 5:00 PM on Tuesday, January 7, 2020 in the Office of the City Clerk, 639 South Second Street, Medford, WI 54451. If a primary is necessary, the primary will be held on Tuesday, February 18, 2020. The last day for incumbents not seeking re-election to file a “Notifi cation of Noncandidacy” is 5:00 PM on Friday, December 27, 2019.

Mayoral Announcement Mayor Wellner announced that he will be seeking re-election for the position of Mayor.

Adjourn to Closed Session

Laura Holmes moved, Dave J. Brandner seconded a motion to adjourn to Closed at 6:40 PM in accordance with Wisconsin State Statute 19.85(1)(c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility. The purpose of the Closed Session is to discuss the new Police Chief’s salary and benefits. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski- Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried. Meeting Adjourned to Closed Session.

Closed Session

Reconvene into Open Session

The meeting reconvened into Open Session at 6:45 PM.

New Police Chief’s Salary & Benefits

Dave Roiger moved, Greg Knight seconded a motion to approve the following regarding the new Police Chief: (1) One year probationary period beginning April 1, 2020 and ending May 31, 2021. (2) Beginning April 1, 2020, the salary shall be $70,724.00. (3) July 1, 2020, there would be no increase. (4) Beginning October 1, 2020 and contingent upon a successful job performance review, the salary shall increase to $76,710.40. (5) January 1, 2021, there would be no increase. (6) Beginning April 1, 2021 and contingent upon a successful job performance review, the salary shall increase to $78,686.40 plus the amount of increase the nonunion employees received on January 1, 2021. (7) 2020 Personal hours @ 45.5-Police Association contract, and 2021 @ 20 hours-Non-union Employee Handbook; (8) 2020 vacation @ 136.5 hours-Police Association contract, and 2021 vacation @ 80 hours-Non-union Employee Handbook. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

Adjournment

Dave Roiger moved, Clem Johnson seconded a motion to adjourn the meeting at 6:48 PM. All in favor: All Aye. Motion Carried. Meeting Adjourned.

Respectfully Submitted, Virginia Brost City Clerk, WCPC/MMC (One ins. November 14)

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