City council minutes
City of Medford Common Council Meeting Minutes Monday, October 26, 2020 6:00 PM Council Chambers, City Hall 639 South Second Street Medford, WI {Subject to Council Approval} Call to Order/Roll Call Mayor Mike Wellner called the meeting to order with the following members present Dave J. Brandner, Laura Holmes, Greg Knight, Tim Hansen Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.
Pledge of Allegiance
Alderperson Roiger began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.
Open Meeting Law Compliance Mayor Wellner announced that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.
City Personnel Present
The following City personnel were present: City Clerk Ginny Brost, City Coordinator Joe Harris, Treasurer Kathy Tom, Police Chief Chad Liske, Building Inspector/Planner Bob Christensen, Library Director Erica Petersen, Electric Utility Manager Spence Titera, Wastewater Utility Superintendent Ben Brooks, and Office Manager Ashley Lemke, City Attorney Courtney Graff was an excused absence.
Visitors Present
Visitor present was Don Watson- Star News.
Council Public Hearing
Mayor Wellner explained the purpose of this public hearing is to consider the 2021 proposed City of Medford General Fund Budget. The proposed budget is as follows: Activity ........Proposed Amounts Property Tax Revenue ..................$896,849 General Fund Revenue ...............$3,738,812 Mayor........................... $11,600 Legislative....................$22,950 Legislative Support....$221,240 Elections ......................$13,600 Administration & Finance ....................$669,760 Assessment/Planning/ Zoning......................$207,317 Police...................... $1,081,112 Public Works.............. $919,112 Culture & Recreation .$302,890 Conservation & Development .............$25,575 Capital Outlay..............$97,000 Capital Construction Fund .....................$1,331,000 Debt Service Fund.....$242,054 Library Special Revenue Fund ........................ $458,411 Police Special Revenue Fund ..........................$16,500 As a reminder, the following changes were made during the Budget Review Session and are reflected in the above proposed amounts.
1. $15,000 was added to the Parks Building account (#43-5320-35210) for the new gazebo. This increased the Parks Building account to $21,500. The Capital Storm Sewer account (#43-56320-36900) was reduced to $30,000, and the Allman Avenue Project account (#43-56320-36915) was reduced to $445,000. These changes had no impact on the Capital Construction Fund’s anticipated expense.
2. The Financial-Clerical accounts in the amount of $33,000 were eliminated, and the Public Works Administration-Salary & Benefits account in the amount of $60,278 was eliminated. The total of these accounts ($93,278) was placed in a new account titled Finance-Clerical 3-V. Brost Salary Benefits (#10-51422-11100. This is for a one-year position, and had previously been approved by Council. With this change, the Administration & Finance Budget total anticipated operating expense increased to $669,760.
No discussion was held.
Adjourn to Special Council Meeting Clem Johnson moved, Laura Holmes seconded a motion to adjourn the Public Hearing to the Special Council meeting 6:05 PM. All in favor: AllAye. Motion Carried. Meeting Adjourned to Special Council meeting.
Special Common Council Meeting Citizens & Delegations Comments
No citizens or delegations addressed the Council.
Minutes
Greg Knight moved, Christine Weix seconded a motion to approve the following minutes, and place them on file in the Clerk’s Office: (1) October 6, 2020 Council, and (2) October 12, 2020 Committee of the Whole meeting. All in favor: All Aye. Motion Carried.
Adoption of the 2021 General Fund Budget Mayor Wellner asked if there were any objections to adopting the 2021 General Fund Budget in its entirety. No objections were voiced.
Greg Knight moved, Clem Johnson seconded a motion to adopt the 2021 General Budget as shown below: Activity ........Proposed Amounts Property Tax Revenue ..................$896,849 General Fund Revenue ...............$3,738,812 Mayor........................... $11,600 Legislative....................$22,950 Legislative Support....$221,240 Elections ......................$13,600 Administration & Finance ....................$669,760 Assessment/Planning/ Zoning......................$207,317 Police...................... $1,081,112 Public Works.............. $919,112 Culture & Recreation .$302,890 Conservation & Development .............$25,575 Capital Outlay..............$97,000 Capital Construction Fund .....................$1,331,000 Debt Service Fund.....$242,054 Library Special Revenue Fund ........................ $458,411 Police Special Revenue Fund ..........................$16,500 Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen- Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.
2021 Local Levy
The Taylor County Treasurer and Real Property Lister are requesting the municipalities to submit their local levy to them by December 1, 2020 to ensure that they have enough time to calculate, create, and print the tax bills. In order to comply with this request, Council will need to adopt the City’s levy following the adoption of the 2021 General Fund Budget. The City’s 2021 levy, based on the budget presented, is $1,757,553 and does not include the tax increment district amounts. This does not include the tax increment district amounts.
Clem Johnson moved, Dave Roiger seconded a motion to approve the City’s local levy in the amount of $1,757,553 (this amount does not include the tax increment district amounts). Roll Call Vote: Dave J. Brandner- Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.
Employee Handbook Revisions to Section 7.5 Entitled “Work Schedule/Overtime” Dave Roiger moved, Laura Holmes seconded a motion to approve the revisions to Section 7.5 of the Employee Handbook entitled “Work Schedule/Overtime” as recommended by the City Labor Attorney Kyle Gulya. Roll Call Vote: Dave J. Brandner- Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.
Issuance of a Class B Beer/ Liquor License to the Brass Rail Pub LLC Located at 507 South Eighth Street Laura Holmes moved, Christine Weix seconded a motion Continued on Page 21
WNAXLP Continued from Page 20 to approve the issuance of a Class B beer/liquor license to the Brass Rail Pub LLC, Gloria Frahm, agent, for the period beginning October 27, 2020 and ending June 30, 2021 for the premise located at 507 South Eighth Street. All in favor: Aye. Motion Carried.
Issuance of a Refuse/Recycling Hauler’s Licenses to GFL Solid Waste Management LLC Clem Johnson moved, Greg Knight seconded a motion to approve the issuance of refuse/ recycling haulers licenses to GFL Environmental Inc. for its Medford and Chippewa Falls facilities retroactive to October 1, 2020 contingent upon the following: (1) Receipt of their State licenses, and (2) Completion of the sales transaction. All in favor: All Aye. Motion Carried.
Issuance of a Private Well Permit Clem Johnson moved, Laura Holmes seconded a motion to approve the issuance of a two-year private well permit to Wayne Kautzer for the premise located at 715 West Allman Street beginning October 27, 2020toOctober26,2022. All in favor: All Aye. Motion Carried.
State/Municipal Maintenance Agreement Including Financial Agreement - Highway 13 from CTH O to Taylor Street & Funding for the Same Greg Knight moved, Dave Roiger seconded a motion to approve the State/Municipal maintenance agreement including the financial agreement for the Highway 13 from CTH O to Taylor Street Project tentatively scheduled for calendar year 2024 with City’s estimate cost of $15,000 for utility work and possible additional constructions costs with the monies allocated in 2024 Road Overlays account (#43-56320-35710). Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson- Yes (8 Yes; 0 No) Motion Carried.
Issuance of Operator’s (Bartender’s) License(s) Dave Roiger moved, Christine Weix seconded a motion to approve the issuance of a regular operator’s licenses for the period beginning October 27, 2020 and ending June 30, 2021 to Shantel Faude. All in favor: All Aye. Motion Carried.
Easement Purchase Agreement & Utility Agreement with Todd & Colleen Waldhart The City has been negotiating with Todd & Colleen Waldhart for a permanent and temporary construction agreement as part of Phase II of the Eastside Interceptor project. This easement will allow the City to continue the sanitary sewer through the Waldharts’ property. The permanent easement and right-ofway will allow the City to construct, reconstruct, maintain, operate, repair, and replace public utilities on the Waldharts’ property. The temporary construction easement will allow the City to use a portion of the Waldharts’ property for the purpose of transporting equipment and materials in connection with the construction and/or installation of improvements within the permanent easement property. The Waldharts has agreed to both easements at a cost notexceed $1,125.00. The monies for this easement will be allocated from the Tax Increment Finance District #13 Budget. It is City Coordinator Harris’ recommendation that the City approve the easement purchase agreement and utility agreement with Todd & Colleen Waldhart as a part of Phase II of the Eastside Interceptor project at a cost notto- exceed $1,125.00 with the monies allocated from the Tax Increment Finance District #13 Budget.
Dave Roiger moved, Clem Johnson seconded a motion to approve the easement purchase agreement and utility agreement with Todd & Colleen Waldhart as a part of Phase II of the Eastside Interceptor project at a cost notto- exceed $1,125.00 with the monies allocated from the Tax Increment Finance District #13 Budget. Roll Call Vote: Dave J. Brandner-Abstained; Laura Holmes-Yes; Greg Knight-Yes; Christine Weix-Yes; Mike Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (7 Yes; 0 No; 1 Abstained) Motion Carried.
Coordinator’s Report
The Coordinator’s report was as follows: (1) An update on the Public Works projects was given. (2) An update on the Electric Utility projects was given. (3) An update on the Wastewater Utility projects was given.
Communications from the Mayor
Upcoming Meeting Schedule
- The upcoming meeting schedule was distributed.
Adjourn to Committee of the Whole
Laura Holmes moved, Clem Johnson seconded a motion to adjourn the Special Council meeting to the Committee of the Whole meeting at 6:18 PM. All in favor: All Aye. Motion Carried.
Meeting Adjourned to Committee of the Whole.
Respectfully Submitted,
Virginia Brost City Clerk, WCPC/MMC
(One ins. November 5, 2020)
96431 WNAXLP
